The following video tutorial will show you how to add a .pdf file to your blog post as an attachment in the new system.

New Blog PDF

Today I did a training with members of the custodial department.  I have created these two video tutorials to assist you if you have any questions.

Checking E-Mail

Writing E-Mail

I have had a few questions regarding filling out the report cards using gradespeed, so I thought I would address them here.

1. When can I start putting grades in?  Is it open?
Remember with this program, it is always open, you can put grades in at anytime.  If you finish an area earlier in the Tri, and you won’t be grading it again, you can put it the grade for that standard in when you are done assessing it.

2. How do I put grades in for the report card?
3. How do I mass fill a grade?
4. How do I add comments?
5. How long can my written comments be?

This short video will go through all of these questions.  Click the link below to view.

report-cards.wmv  
          
 

I had a request to explain how to send a delayed e-mail in GroupWise.  This process can be especially helpful for sending reminders to yourself or others about upcoming events.  We all basically live by our e-mail, and this way, you don’t miss a thing!

Click the Video Tutorial for a quick “How To” video or the “How To Document” to download a PDF file explaing the process.

Delayed E-Mail Video Tutorial

Delayed E-Mail Document

Lonna mentioned that she is recieving phone calls regarding opening the new payroll attachment in Groupwise for people who are using direct deposit.  I have created a video tutorial that explains how to open it and also how to change your Groupwise settings so attachnmets will always open properly.  As a reminder, your password to open the document will be the last four digits of your Social Security number.

You may view the tutorial by clicking the link below:

Payroll Attachment Tutorial

After your grades are all entered and you are ready to print the cards, you need to “Verify” the grades you are giving.  (Basically, this means to make sure you agree with the letter grade that will be on the report card or override/change it if you don’t.)

** This is the last step you do after you are totally complete with everything, so make sure you are finished with everything before you do this process. **

How you do it depends on if you are a K-1 or Specials Teacher (No subject level letter grades) or a 3-5 Teacher. (Giving subject level letter grades)

Verify Gradebook for K-1 or Specials Teachers:

1.  Log into Gradespeed.

2.  Click the “Verify Gradebook” button.

3.  Check the box that says “All Classes”.

4.  Click the “Verify” button.

Verify Gradebook for 3-5 Teachers:

1.  Log into Gradespeed.

2.  Click the “Verify Gradebook” button.

3.  Pick a class from the “Class” drop down box.

4.  Here you will see the cycle and semester average for each student with a box next to it, this is the percent that will determine the child’s grade for this subject.

5. If you agree with it, do nothing and go to step 7. (This will be most of your kids…)

6. If you don’t agree with it and would like to override it, put the average you want it to be in the boxes (Put it in both boxes, because we don’t do “Semester” grades) and click the “Update” button.

7. Click the “Verify” button to verify grades for this class.

8. Select another class from the drop down menu and go through the same process.

The building principal will be able to check to see if everyone has verified their grade books before cards are printed.

Now that we have moved to “Positive Attendance” it is very important that we monitor attendance to ensure it has been taken every day.  The video tutorial below will explain how Administrators or Attendance Clerks can monitor attendance and send an e-mail to those who haven’t yet done so as a reminder.  Click on the link to view the video.

Gradespeed.net: Monitoring Attendance

Photo Gadget Picture Resizer is a free program you can use to reduce the file size of a picture without harming the quality.  This program is currently on all workstations in the district.  You can view the video tutorial by clicking the link or download the program for home use by clicking that link. 

The program is very user friendly, but two tips to keep in mind:
     1. Make sure the box that reads “Overwrite Original Picture”  is NOT checked so you can keep the original file as is.
     2. Make sure  the box that reads “Keep Aspect Ratio” IS checked so it looks the same as the original.

Those are default settings and should be set already, but this is just a “Heads-Up”

Photo Gadget Picture Resizer Video Tutorial

Photo Gadget Picture Resizer Download for Home Use

We discussed Google Docs in class today, here is a link to the video we watched on Youtube, ”Google Docs in Plain English”.
Enjoy!

Google Docs in Plain English 

As we are getting ready to begin another school year, I though it would be important to post a quick refresher about how to use the AESOP system.

Click Here to view a video refresher regarding the AESOP system.

 Also as a reminder, the only way to ensure you have the exact sub you want is to speak with that sub to make sure they are available, then go to your Supervisor and have them submit the absence request for you.  Otherwise, here are the cut off dates:

0-3 days until the absence – Directly to the Internet
4-30 days until the absence - Building preferred list, then to the Internet
More tham 30 days out – Your preferred list, the building preferred list, to the Internet.